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Employment Opportunities

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Thank you for your interest in becoming a part of the Chicago Academy of Sciences and its Peggy Notebaert Nature Museum team. Please direct all resumes to the contact listed on each job description. 

Assistant Collections Manager
Chicago Academy of Sciences and its Peggy Notebaert Nature Museum.

The Assistant Collections Manager works closely with the Collections Manager to effectively manage, preserve, and provide accessibility to the Museum’s collections and archives. Significant projects in the near term are identifying and implementing a new collections management database and making the collections data accessible to broader audiences. The collections date to the 1830s and comprise over 280,000 specimens and artifacts, 500 linear feet of papers, and 100,000 images. The focus of the collection is on the Midwest region of the United States, with supplementary material from across North America. The Assistant Collections Manager reports to the Collections Manager and is a part of the Collections team in the Biology Department. The Collections team consists of three staff:  the Curator of Urban Ecology, the Collections Manager, and the Assistant Collections Manager. This position is stationed at the Museum’s offsite collections facility in the Ravenswood neighborhood and conducts work periodically at the Museum in Lincoln Park.  

Principle Duties and Responsibilities:

  • Assist with accessions and de-accessions. Assist with cataloguing, condition reporting, internal and external loans, and other documentation. 

  • Process and manage digital records (e.g. spreadsheets, databases, metadata, images) and provide quality control of data.
  • Under the supervision of the Collections Manager, continue to inventory collections as part of the Collections Inventory Project, and conduct periodic inventories of collections.

  • Assist with processing the remaining portions of the archives and creating finding aids.
  • Maintain collection files and institutional records.
  • Assist the Collections Manager with assessing potential databases, cloud storage, consortium sites, and other avenues for providing accessibility to collections data.
  • Under the supervision of the Collections Manager, develop and update collections management procedures and project manuals as necessary.

  • Continue digitization projects, e.g. specimen photography, publication scanning, scanning of photography collections and botany specimens.

  • Continue preservation rehousing of the collections, re-organization/ curation of collections, and improving overall storage conditions.
  • Assist with monitoring the condition of specimens and artifacts and conduct general specimen preparation, cleaning, and repair.
  • Assist with the supervision of a significant volunteer base (average of 22 volunteers at any given time). Train volunteers on new projects and provide regular review of their work. Work with the Collections Manager to develop new volunteer and intern projects as needed.
  • Assist the Collections Manager in handling ongoing day-to-day maintenance of the collections facility.
  • Assist the Collections Manager with tasks relating to integrated pest management (IPM) and environmental monitoring at the collections facility and the Nature Museum.
  • Promote the collections to the public and the institution through collection tours, social media, programs, exhibits, and other avenues.
  • Collaborate with Exhibits staff on the development of exhibits at the Nature Museum; includes preparation, installation, de-installation, and transportation of specimens and artifacts.
  • Collaborate with Education staff on program development and to identify specimens for use in programs.
  • Assist the Collections Manager with grants research to support Collections projects.

  • Other duties as assigned.


  • Bachelors degree required, graduate work in museum studies or related field will be given preference.
  • Two to three years experience working with museum collections.
  • Working knowledge of current best practices in museum collection management and the ability to apply this knowledge across a broad spectrum of disciplines and materials including zoology, earth science, archives, historic artifacts, art, and photography.
  • Have effective time management skills and the ability to multitask.
  • Be highly organized and have an excellent attention to detail.
  • Be able to solve problems creatively.
  • Demonstrated competency with MS Office Suite; familiarity with relational databases and digitization software, and a willingness to learn new technology. Ability to troubleshoot computer issues beneficial.
  • Must have good interpersonal skills and work well with other staff, volunteers, visitors of all ages, researchers, and donors.
  • Possess good communication skills, both written and oral.
  • Work effectively both independently and as part of a team.

  • Ability to work within 32-inch aisles, climb ladders, and lift 50 pounds.
  • Have a valid driver's license.

Competitive salary commensurate with experience. Benefits package includes paid leave and health, dental, vision, and life insurance. The Chicago Academy of Sciences and its Peggy Notebaert Nature Museum is an Equal Opportunity Employer.

Please forward resume, cover letter, and three references to: or via regular mail to:

Dawn Roberts, Collections Manager
Chicago Academy of Sciences and its Peggy Notebaert Nature Museum
2430 North Cannon Drive
Chicago, IL 60614

No phone calls, please.
Applications will be reviewed starting September 2, 2014.

Summary of Institution:
The Chicago Academy of Sciences was founded in 1857 from a desire to understand nature and science. The Academy has a lengthy connection to the region’s naturalists and its natural history. A scientific institution, the Academy conducted explorations throughout the Midwest region and across North America, creating collections that provide baseline data for researchers using our collections. In 1999, the Academy opened the doors to its Peggy Notebaert Nature Museum. Today, the Chicago Academy of Sciences and its Peggy Notebaert Nature Museum (CAS/PNNM) continue the charge to study local ecosystems and educate our visitors about the natural landscape of the Chicago region. Focusing on the Midwest allows us to more fully understand the intricacies of the environment and the role we play in nature.

Building Engineer 2
Chicago Academy of Sciences and its Peggy Notebaert Nature Museum.

Reporting to the Vice President and Curator of Museum Experience, the Building Engineer 2 performs in all facets of building operations, from HVAC, plumbing, electrical and mechanical maintenance to exhibit and special event support. This full time hourly position is primarily located at the Peggy Notebaert Nature Museum in Lincoln Park with occasional work located at the museum’s collection facility in the Ravenswood neighborhood.

Principle Duties and Responsibilities:

  • Service and maintenance of Lochinvar natural gas heaters, 2 million BTU output each and 33 ton rooftop chiller including compressors and condenser fans attached to the chiller, filter changes, cleaning of coils and emergency belt changes
  • Routinely perform upkeep and repair of all building systems
  • Control and adjust HVAC system via direct digital control, utilizing computer programs
  • Service and maintenance of building plumbing as well as effect general plumbing fixture repairs
  • Light electrical repair, carpentry and renovation work
  • Service and maintenance of Butterfly Haven environment mechanicals
  • Maintenance and repair of small equipment, electric and gas motors
  • Assist with the construction, setup and strike of temporary exhibits
  • Assist with building maintenance issues at off-site collections facility
  • Assist in the setup and breakdown of AV equipment and building lighting for presentations, meetings and special events
  • Share responsibility for the scheduling and coordination of contract service personnel, including elevator, fire alarm, pump, fountain, etc.
  • Maintenance, repair and troubleshoot on lighting issues including ballast and daily lamp changing
  • Coordination and supervision of service contractors and personnel
  • This full-time position will require a work schedule that will include one weekend day as well as occasional evening work and taking call duty


  • High School Diploma or GED equiv. Bachelors or Associates degree in Electrical, Mechanical, or HVAC installation, service and maintenance preferred 
  • Proficient in verbal and written communication
  • Experience in carpentry and light construction
  • Excellent familiarity with wood/ metal working machinery and equipment
  • Must be able to lift 60 lbs
  • Must be comfortable working on ladders and elevated heights
  • Ability to operate a forklift and skidsteer a plus

Email resume and cover letter to:
Only qualified candidates will be contacted. No phone calls, please.

The Chicago Academy of Sciences and its Peggy Notebaert Nature Museum is an Equal Opportunity Employer.

Graphic Designer
Chicago Academy of Sciences and its Peggy Notebaert Nature Museum

Outstanding opportunity to join the city’s oldest museum, with the newest building, as Graphic Designer. Join the team in the exciting task of advancing the museum – its programs, exhibitions, events and partnerships. 

Reporting to the Vice President and Curator of Museum Experience, the Graphic Designer will have responsibility for developing and overseeing the production of visual materials for museum exhibits and for marketing, fundraising, and education initiatives. Working in a highly collaborative, fast-paced environment, the Graphic Designer will maintain the Museum’s brand across all channels of communication while overseeing all graphic and exhibit design from concept through completion. The Graphic Designer provides strategic leadership for communication initiatives, fully understanding and supporting the goals and mission of the Museum.


  • Design and execute a variety of visual communications for in-museum exhibits and displays 
  • Create marketing, collateral, advertising and promotional materials, both print and web based 
  • Produce renderings, concept visuals and ideation materials for exhibit development 
  • Produce motion graphics, scenic projections and short animations for exhibitions 
  • Assist in the development of graphic elements and interface for computer based interactives 
  • Maintain the integrity of the Nature Museum brand across all communication channels
  • Oversee and manage design related contractors or freelancers, including printing and mail houses
  • Coordinate project schedules, maintain productive workflow and meet deadlines 
  • Manage and work within strict budgets, occasionally overseeing the graphics portion of large-scale, on-going project budgets 
  • Manage multi-department projects when appropriate
  • Communicate with outside vendors for pricing and production 


  • BA in graphic design or similar, required 5+ years of experience, preferred 
  • Excellent creative, design, layout, typography and production skills 
  • Proficiency in Illustrator, Photoshop and In Design in a Mac environment 
  • Strong knowledge of printing and pre-press 
  • Ability to think spatially and conceptually, designing large format, environmental and motion graphics 
  • Knowledge of design and production for the web 
  • Knowledge/interest in interactive media, a plus 
  • Knowledge of Dreamweaver, After Effects, Final Cut Pro and Premiere, a plus 
  • Knowledge of VectorWorks, AutoCad, and Sketch Up a plus 
  • Ability to work on multiple projects under tight deadlines 
  • Strong attention to detail and organizational skills 
  • Strong verbal, written and interpersonal skills 

Work in our Lincoln Park location; strong benefits package; Equal Opportunity Employer. 

Please send cover letter and resume to:

No calls, please.

Marketing Manager 
Chicago Academy of Sciences and its Peggy Notebaert Nature Museum. 

The Marketing Manager, reporting to the Vice President, External Affairs, leads the marketing and promotional activities for the Museum – now the 6th most attended Museum in the Park in Chicago!

This is an outstanding opportunity to join the city’s oldest museum, with the newest building, advancing the museum – its programs, exhibitions, events and partnerships.

Key responsibilities include:

  • Acts as a central strategist, developing targeted marketing and promotional campaigns, and advancing the brand awareness of the Museum and its programs and exhibits
  • Executes comprehensive marketing and promotion plans for key exhibits, programs and activities, along with major fundraising efforts and Museum-wide initiatives (including the annual 5K walk/run). Integrates PR, social media, advocacy and promotions into supporting programs and events
  • Identifies sponsorship opportunities – for exhibits, programs and events -- and prepares materials and sponsorship proposals for donor solicitations.  Works closely with sponsors to assure all sponsor benefits are delivered and to jointly market and promote exhibits and programs
  • Works with outside public relations counsel and the Web and Social Media Coordinator to assure presence in the media, including print, online and social media
  • Works with volunteers and board leadership on key Museum projects, priorities and goals

Knowledge/Skills/Experience Required:

  • A Bachelor’s degree in marketing, communications, public affairs or related discipline with measurable experience in marketing or a related field
  • Experience in a museum or art related environment, a plus.
  • A high energy, action-oriented, hands-on, and talented individual who thinks both strategically and executes effectively
  • Exceptional written and verbal communication skills
  • Experience working with a creative team; ability to build and maintain strong internal relationships within a diverse institutional environment; ability to meet deadlines and prioritize to manage multiple projects and meet multiple deadlines at once
  • Demonstrated effectiveness in sales and strong interpersonal and persuasion skills

Work in our Lincoln Park location; strong benefits package; Equal Opportunity Employer.

Please send cover letter and resume to:

Qualified candidates will be contacted. No calls, please.

Museum Educator 
Chicago Academy of Sciences and its Peggy Notebaert Nature Museum. 

Reports to: Associate Director of Education

Status:  Full Time

Start Date: January 5, 2014

Organization Description:  The Chicago Academy of Sciences and its Peggy Notebaert Nature Museum serves as an urban gateway to nature and science.  Located in an eco-friendly building amidst abundant wildlife and nature in Lincoln Park, hands-on exhibitions allow visitors of all ages to connect with regional wildlife and public programs that inspire green living and sustainability. With a history that spans more than 150 years, the Academy’s conservation efforts study, explore and protect urban wildlife and the unique natural history of the Great Lakes Region.  Today, collaborative conservation programs include citizen science initiatives, native habitat restoration and one of the region’s largest environmental education programs.

Position Summary: 

This Museum Educator position requires a multi-dimensional educator with natural science content knowledge and a passion for teaching.  It entails implementation of onsite and offsite science and environmental education programming for a wide variety of audiences varying in ages from pre-K to adults.  Some program development responsibilities (especially curriculum writing and revision) are also required. Teaching experience that is transferable to outreach education in schools and communities, after school programming, and museum settings is essential.  

Minimum Education Required:

  • Bachelor’s degree in science and/or education.
  • Training in the field of science education preferred.
  • Teaching certification a plus.

Minimum Experience Required:

  • One year experience working with K-12th grade students in a formal or informal (museum, zoo, nature preserve) educational setting.
  • Experience developing and implementing programs for adult learners a plus.

Principle Roles and Responsibilities:

  • Implement science and environmental science programs in Chicago area schools, Nature Museum programs, and community based programs.
  • Assist in the development of programs.
  • Assist in the evaluation of education programs.
  • Develop and maintain collaborative relationships with the teachers, parents, students, and other members of the communities we serve.
  • Participate in a collaborative curriculum development process which includes sharing ideas, writing, and editing.
  • Assume a leadership role for programs or initiatives when appropriate.
  • Participate in special Museum-wide events and planning committees when appropriate.
  • Support all regular functions of the Education Department.
  • Some weekends and evenings are required.
  • Complete animal handling training.

Brief List of Qualifications:

  • Knowledge of the K-12 Framework for Science Education, Common Core, and/or Next Generation Science Standards.
  • Knowledge and ability to teach science, nature, and environmentally-based content to a diverse population of learners.
  • Working knowledge of MS Office, Outlook, and Windows XP.
  • Ability to physically lift, transport, and carry program materials off-site and throughout the Museum.
  • Ability to organize and manage multiple projects and tasks at once.
  • Ability to lead activities both indoors and outdoors.
  • Ability to communicate effectively with other educators, outside partners, volunteers, and Museum staff.
  • Comfort handling live animals and non-living specimens.
  • Bilingual (Spanish) a plus.
  • Valid driver’s license and access to a vehicle is required.

To apply:

Email resume and cover letter to: Please include “Museum Educator” in the subject line.

No phone calls please. Only qualified candidates will be contacted.

The Chicago Academy of Sciences/Peggy Notebaert Nature Museum is an Equal Opportunity Employer. 


©The Peggy Notebaert Nature Museum