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Thank you for your interest in becoming a part of the Chicago Academy of Sciences and its Peggy Notebaert Nature Museum team. Please direct all resumes to the contact listed on each job description. 

Accounting & Human Resources Assistant
Chicago Academy of Sciences and its Peggy Notebaert Nature Museum.

About the Chicago Academy of Sciences and its Peggy Notebaert Nature Museum

Celebrating over 150 years of science exploration and education, the Peggy Notebaert Nature Museum is the public face of the Chicago Academy of Sciences. The Chicago Academy of Sciences was founded in 1857 as Chicago’s first museum dedicated to educating Chicagoans about nature and science through the preservation and display of native specimens, classroom activities, and dissemination of scientific knowledge.

Today the Museum continues the Academy’s tradition of research, conservation and education about nature in the Midwest through participatory exhibits and programs, educational outreach and ongoing scientific activity.  Its collections, due to their age and type, are among the most important in the region. The Museum distinguishes itself through extensive involvement in schools and the opportunities it provides for visitors to experience nature up close.

Position Overview:

Reporting to the Chief Financial Officer, the Accounting & Human Resources Assistant will provide support to the Finance and Administration Department, work closely with the Finance Manager and Director of Human Resources, and interface directly with all departments within the museum, as well as outside vendors. 

Key responsibilities include, but may not be limited to:

  • Managing the accounts payable system and ensuring proper payment and recording of amounts. Tasks include organizing weekly check runs; verifying invoice amounts, approvals, and account coding; following up with vendors and internal personnel; performing data entry; preparing checks; maintaining accounts payable files.
  • Processing daily cash receipts. Tasks include recording all cash and credit card receipts; preparing deposits; maintaining cash reports; and performing data entry.
  • Maintaining and recording petty cash.
  • Preparing and issuing 1099 reports.
  • Assisting with daily administration and annual enrollment for all benefit programs, including 401(k), medical, dental, vision, life, disability, and FSA.
  • Assisting with FMLA compliance and administration.
  • Completing paperwork for external agencies including worker’s compensation claims, unemployment claims, verification of employment, etc.
  • Supporting recruitment efforts, including posting open positions, scheduling and confirming interviews, completing and sending follow up correspondence, and completing background checks.
  • Assisting with on-boarding and off-boarding employees.
  • Maintaining and updating personnel files, including electronic files on Paylocity system.
  • Maintaining and updating organization charts and job descriptions.
  • Assisting with organization and coordination of museum-wide employee communication, training and events.
  • Providing administrative and clerical support for finance and human resources departments, including maintaining department files, generating reports, and other administrative tasks and special projects.

The position is a full-time position. 

Skills & Experience Required:

  • Bachelor’s degree in accounting /finance or equivalent combination of education and experience.
  • Experience in accounting or finance environment preferred.
  • Experience in a museum or non-profit organization is a plus.
  • Self motivated with ability to handle detailed work while meeting deadlines and maintaining accuracy.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office, especially Word and Excel.  
  • Familiarity with accounting software packages; experience with Solomon a plus.
  • Familiarity with payroll systems; experience with Paylocity a plus.
  • Ability and willingness to learn new tasks quickly.
  • Excellent organizational skills.

Work in the museum’s Lincoln Park location; strong benefits package.

Applications:                    

Please send cover letter and resume via e-mail to PTHR@naturemuseum.org
Qualified applicants will be contacted. No phone calls, please.

The Chicago Academy of Sciences and its Peggy Notebaert Nature Museum is an Equal Opportunity Employer.


Building Engineer 2
Chicago Academy of Sciences and its Peggy Notebaert Nature Museum.

Reporting to the Vice President and Curator of Museum Experience, the Building Engineer 2 performs in all facets of building operations, from HVAC, plumbing, electrical and mechanical maintenance to exhibit and special event support. This full time hourly position is primarily located at the Peggy Notebaert Nature Museum in Lincoln Park with occasional work located at the museum’s collection facility in the Ravenswood neighborhood.

Principle Duties and Responsibilities:

  • Service and maintenance of Lochinvar natural gas heaters, 2 million BTU output each and 33 ton rooftop chiller including compressors and condenser fans attached to the chiller, filter changes, cleaning of coils and emergency belt changes
  • Routinely perform upkeep and repair of all building systems
  • Control and adjust HVAC system via direct digital control, utilizing computer programs
  • Service and maintenance of building plumbing as well as effect general plumbing fixture repairs
  • Light electrical repair, carpentry and renovation work
  • Service and maintenance of Butterfly Haven environment mechanicals
  • Maintenance and repair of small equipment, electric and gas motors
  • Assist with the construction, setup and strike of temporary exhibits
  • Assist with building maintenance issues at off-site collections facility
  • Assist in the setup and breakdown of AV equipment and building lighting for presentations, meetings and special events
  • Share responsibility for the scheduling and coordination of contract service personnel, including elevator, fire alarm, pump, fountain, etc.
  • Maintenance, repair and troubleshoot on lighting issues including ballast and daily lamp changing
  • Coordination and supervision of service contractors and personnel
  • This full-time position will require a work schedule that will include one weekend day as well as occasional evening work and taking call duty

Qualifications:

  • High School Diploma or GED equiv. Bachelors or Associates degree in Electrical, Mechanical, or HVAC installation, service and maintenance preferred 
  • Proficient in verbal and written communication
  • Experience in carpentry and light construction
  • Excellent familiarity with wood/ metal working machinery and equipment
  • Must be able to lift 60 lbs
  • Must be comfortable working on ladders and elevated heights
  • Ability to operate a forklift and skidsteer a plus

Email resume and cover letter to: EngineerJob343@naturemuseum.org
Only qualified candidates will be contacted. No phone calls, please.

The Chicago Academy of Sciences and its Peggy Notebaert Nature Museum is an Equal Opportunity Employer.


Marketing Manager
Chicago Academy of Sciences and its Peggy Notebaert Nature Museum.

The Marketing Manager, reporting to the Vice President, External Affairs, leads the marketing and promotional activities for the Museum – now the 6th most attended Museum in the Park in Chicago!

This is an outstanding opportunity to join the city’s oldest museum, with the newest building, advancing the museum – its programs, exhibitions, events and partnerships.

Key responsibilities include:

  • Acts as a central strategist, developing targeted marketing and promotional campaigns, and advancing the brand awareness of the Museum and its programs and exhibits
  • Executes comprehensive marketing and promotion plans for key exhibits, programs and activities, along with major fundraising efforts and Museum-wide initiatives (including the annual 5K walk/run). Integrates PR, social media, advocacy and promotions into supporting programs and events
  • Identifies sponsorship opportunities – for exhibits, programs and events -- and prepares materials and sponsorship proposals for donor solicitations.  Works closely with sponsors to assure all sponsor benefits are delivered and to jointly market and promote exhibits and programs
  • Develops programs and events around key museum exhibits and events, in order to deepen our relationship with members and visitors and to broaden our base of support
  • Works with outside public relations counsel and the Web and Social Media Coordinator to assure presence in the media, including print, online and social media
  • Works with volunteers and board leadership on key Museum projects, priorities and goals

Knowledge/Skills/Experience Required:

  • A Bachelor’s degree in marketing, communications, public affairs or related discipline with measurable experience in marketing or a related field
  • Experience in a museum or art related environment, a plus.
  • A high energy, action-oriented, hands-on, and talented individual who thinks strategically and executes effectively
  • Exceptional written and verbal communication skills
  • Experience working with a creative team; ability to build and maintain strong internal relationships within a diverse institutional environment; ability to prioritize and manage multiple projects and deadlines at once
  • Demonstrated effectiveness in sales and strong interpersonal and persuasion skills

Work in our Lincoln Park location; strong benefits package; Equal Opportunity Employer.

Please send cover letter and resume to: marketingjobs15@naturemuseum.org

Qualified candidates will be contacted. No calls, please

 

©The Peggy Notebaert Nature Museum