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Employment Opportunities

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Thank you for your interest in becoming a part of the Chicago Academy of Sciences and its Peggy Notebaert Nature Museum team. Please direct all resumes to the contact listed on each job description.
All opportunities are listed below. If there are no current positions listed, please check back often as we post job openings as they become vacant.

Assistant Collections Manager
Chicago Academy of Sciences and its Peggy Notebaert Nature Museum.

The Assistant Collections Manager works closely with the Collections Manager to effectively manage, preserve, and provide accessibility to the Museum’s collections and archives. Significant projects in the near term are identifying and implementing a new collections management database and making the collections data accessible to broader audiences. The collections date to the 1830s and comprise over 280,000 specimens and artifacts, 500 linear feet of papers, and 100,000 images. The focus of the collection is on the Midwest region of the United States, with supplementary material from across North America. The Assistant Collections Manager reports to the Collections Manager and is a part of the Collections team in the Biology Department. The Collections team consists of three staff:  the Curator of Urban Ecology, the Collections Manager, and the Assistant Collections Manager. This position is stationed at the Museum’s offsite collections facility in the Ravenswood neighborhood and conducts work periodically at the Museum in Lincoln Park.  

Principle Duties and Responsibilities:

  • Assist with accessions and de-accessions. Assist with cataloguing, condition reporting, internal and external loans, and other documentation. 

  • Process and manage digital records (e.g. spreadsheets, databases, metadata, images) and provide quality control of data.
  • Under the supervision of the Collections Manager, continue to inventory collections as part of the Collections Inventory Project, and conduct periodic inventories of collections.

  • Assist with processing the remaining portions of the archives and creating finding aids.
  • Maintain collection files and institutional records.
  • Assist the Collections Manager with assessing potential databases, cloud storage, consortium sites, and other avenues for providing accessibility to collections data.
  • Under the supervision of the Collections Manager, develop and update collections management procedures and project manuals as necessary.

  • Continue digitization projects, e.g. specimen photography, publication scanning, scanning of photography collections and botany specimens.

  • Continue preservation rehousing of the collections, re-organization/ curation of collections, and improving overall storage conditions.
  • Assist with monitoring the condition of specimens and artifacts and conduct general specimen preparation, cleaning, and repair.
  • Assist with the supervision of a significant volunteer base (average of 22 volunteers at any given time). Train volunteers on new projects and provide regular review of their work. Work with the Collections Manager to develop new volunteer and intern projects as needed.
  • Assist the Collections Manager in handling ongoing day-to-day maintenance of the collections facility.
  • Assist the Collections Manager with tasks relating to integrated pest management (IPM) and environmental monitoring at the collections facility and the Nature Museum.
  • Promote the collections to the public and the institution through collection tours, social media, programs, exhibits, and other avenues.
  • Collaborate with Exhibits staff on the development of exhibits at the Nature Museum; includes preparation, installation, de-installation, and transportation of specimens and artifacts.
  • Collaborate with Education staff on program development and to identify specimens for use in programs.
  • Assist the Collections Manager with grants research to support Collections projects.

  • Other duties as assigned.

Qualifications:

  • Bachelors degree required, graduate work in museum studies or related field will be given preference.
  • Two to three years experience working with museum collections.
  • Working knowledge of current best practices in museum collection management and the ability to apply this knowledge across a broad spectrum of disciplines and materials including zoology, earth science, archives, historic artifacts, art, and photography.
  • Have effective time management skills and the ability to multitask.
  • Be highly organized and have an excellent attention to detail.
  • Be able to solve problems creatively.
  • Demonstrated competency with MS Office Suite; familiarity with relational databases and digitization software, and a willingness to learn new technology. Ability to troubleshoot computer issues beneficial.
  • Must have good interpersonal skills and work well with other staff, volunteers, visitors of all ages, researchers, and donors.
  • Possess good communication skills, both written and oral.
  • Work effectively both independently and as part of a team.

  • Ability to work within 32-inch aisles, climb ladders, and lift 50 pounds.
  • Have a valid driver's license.

Compensation:
Competitive salary commensurate with experience. Benefits package includes paid leave and health, dental, vision, and life insurance. The Chicago Academy of Sciences and its Peggy Notebaert Nature Museum is an Equal Opportunity Employer.

Please forward resume, cover letter, and three references to:
ACMjob14@naturemuseum.org or via regular mail to:

Dawn Roberts, Collections Manager
Chicago Academy of Sciences and its Peggy Notebaert Nature Museum
2430 North Cannon Drive
Chicago, IL 60614

No phone calls, please.
Applications will be reviewed starting September 2, 2014.

Summary of Institution:
The Chicago Academy of Sciences was founded in 1857 from a desire to understand nature and science. The Academy has a lengthy connection to the region’s naturalists and its natural history. A scientific institution, the Academy conducted explorations throughout the Midwest region and across North America, creating collections that provide baseline data for researchers using our collections. In 1999, the Academy opened the doors to its Peggy Notebaert Nature Museum. Today, the Chicago Academy of Sciences and its Peggy Notebaert Nature Museum (CAS/PNNM) continue the charge to study local ecosystems and educate our visitors about the natural landscape of the Chicago region. Focusing on the Midwest allows us to more fully understand the intricacies of the environment and the role we play in nature.


Building Engineer 2
Chicago Academy of Sciences and its Peggy Notebaert Nature Museum.

Reporting to the Vice President and Curator of Museum Experience, the Building Engineer 2 performs in all facets of building operations, from HVAC, plumbing, electrical and mechanical maintenance to exhibit and special event support. This full time hourly position is primarily located at the Peggy Notebaert Nature Museum in Lincoln Park with occasional work located at the museum’s collection facility in the Ravenswood neighborhood.

Principle Duties and Responsibilities:

  • Service and maintenance of Lochinvar natural gas heaters, 2 million BTU output each and 33 ton rooftop chiller including compressors and condenser fans attached to the chiller, filter changes, cleaning of coils and emergency belt changes
  • Routinely perform upkeep and repair of all building systems
  • Control and adjust HVAC system via direct digital control, utilizing computer programs
  • Service and maintenance of building plumbing as well as effect general plumbing fixture repairs
  • Light electrical repair, carpentry and renovation work
  • Service and maintenance of Butterfly Haven environment mechanicals
  • Maintenance and repair of small equipment, electric and gas motors
  • Assist with the construction, setup and strike of temporary exhibits
  • Assist with building maintenance issues at off-site collections facility
  • Assist in the setup and breakdown of AV equipment and building lighting for presentations, meetings and special events
  • Share responsibility for the scheduling and coordination of contract service personnel, including elevator, fire alarm, pump, fountain, etc.
  • Maintenance, repair and troubleshoot on lighting issues including ballast and daily lamp changing
  • Coordination and supervision of service contractors and personnel
  • This full-time position will require a work schedule that will include one weekend day as well as occasional evening work and taking call duty

Qualifications:

  • High School Diploma or GED equiv. Bachelors or Associates degree in Electrical, Mechanical, or HVAC installation, service and maintenance preferred 
  • Proficient in verbal and written communication
  • Experience in carpentry and light construction
  • Excellent familiarity with wood/ metal working machinery and equipment
  • Must be able to lift 60 lbs
  • Must be comfortable working on ladders and elevated heights
  • Ability to operate a forklift and skidsteer a plus

Email resume and cover letter to: engineerposition343@naturemuseum.org
Only qualified candidates will be contacted. No phone calls, please.

The Chicago Academy of Sciences and its Peggy Notebaert Nature Museum is an Equal Opportunity Employer.


Director of Development
Chicago Academy of Sciences and its Peggy Notebaert Nature Museum.

Outstanding opportunity to join the city’s oldest museum, with the newest building, as the Director of Development. Reporting to the Vice President, External Affairs, the Director leads the cultivation, stewardship and donor relations in solicitation of annual, endowment and special gifts to the Museum.

The job will include: identifying key prospects; cultivating and soliciting donors; creating and executing campaigns; managing donor acknowledgements and recognition; and planning and developing stewardship events, including our major fundraising event of the year – the Butterfly Ball. The Director will have an opportunity to support, in a leadership role, a capital campaign, as well as Trustee cultivation and solicitation. The Director will work closely with the other areas of external affairs including grants, marketing and membership. 

Knowledge/Skills/Experience Required: 
  • Significant, measurable experience in development; particularly with annual, major and event based giving programs 
  • Bachelors Degree 
  • Experience with Raiser’s Edge, preferred 
  • Excellent written, verbal and presentation skills 
  • Experience in a museum or art related environment, a plus 
  • A high energy, action-oriented, hands-on, and talented individual who understands the importance of both strategy and execution 
Work in our Lincoln Park location; strong benefits package; Equal Opportunity Employer.
 
Please send cover letter and resume to: Jobs1development@naturemuseum.org
No calls please.

Grants Manager 
Chicago Academy of Sciences and its Peggy Notebaert Nature Museum. 

This key position will oversee and execute all grant proposals and reports for foundation, corporate and government funders. The Grants Manager will identify new grant opportunities and manage existing relationships with grantors. Working with all departments in the museum, the Grants Manager will write and submit grants and manage the grant evaluation process. A commitment to nature, conservation and the museum’s mission will be important as the Grant Manager establishes and maintains relationships with grant providers, while working closely with museum staff and Board members. 

Knowledge/Skills/Experience Required: 
  • Grant writing experience required 
  • Excellent writing, editing and research skills, as well as strong verbal and interpersonal skills 
  • Familiarity with Chicago-based grant makers, preferred 
  • Experience in working with other areas of the development 
  • Bachelors Degree 
  • Experience with Raiser’s Edge, preferred
Work in our Lincoln Park location; strong benefits package; Equal Opportunity Employer.
 
Please send cover letter and resume to: Job4grants@naturemuseum.org
No calls please.
Graphic Designer
Chicago Academy of Sciences and its Peggy Notebaert Nature Museum

Outstanding opportunity to join the city’s oldest museum, with the newest building, as Graphic Designer. Join the team in the exciting task of advancing the museum – its programs, exhibitions, events and partnerships. 

Reporting to the Vice President and Curator of Museum Experience, the Graphic Designer will have responsibility for developing and overseeing the production of visual materials for museum exhibits and for marketing, fundraising, and education initiatives. Working in a highly collaborative, fast-paced environment, the Graphic Designer will maintain the Museum’s brand across all channels of communication while overseeing all graphic and exhibit design from concept through completion. The Graphic Designer provides strategic leadership for communication initiatives, fully understanding and supporting the goals and mission of the Museum.

 
Duties: 

  • Design and execute a variety of visual communications for in-museum exhibits and displays 
  • Create marketing, collateral, advertising and promotional materials, both print and web based 
  • Produce renderings, concept visuals and ideation materials for exhibit development 
  • Produce motion graphics, scenic projections and short animations for exhibitions 
  • Assist in the development of graphic elements and interface for computer based interactives 
  • Maintain the integrity of the Nature Museum brand across all communication channels
  • Oversee and manage design related contractors or freelancers, including printing and mail houses
  • Coordinate project schedules, maintain productive workflow and meet deadlines 
  • Manage and work within strict budgets, occasionally overseeing the graphics portion of large-scale, on-going project budgets 
  • Manage multi-department projects when appropriate
  • Communicate with outside vendors for pricing and production 

Qualifications:

  • BA in graphic design or similar, required 5+ years of experience, preferred 
  • Excellent creative, design, layout, typography and production skills 
  • Proficiency in Illustrator, Photoshop and In Design in a Mac environment 
  • Strong knowledge of printing and pre-press 
  • Ability to think spatially and conceptually, designing large format, environmental and motion graphics 
  • Knowledge of design and production for the web 
  • Knowledge/interest in interactive media, a plus 
  • Knowledge of Dreamweaver, After Effects, Final Cut Pro and Premiere, a plus 
  • Knowledge of VectorWorks, AutoCad, and Sketch Up a plus 
  • Ability to work on multiple projects under tight deadlines 
  • Strong attention to detail and organizational skills 
  • Strong verbal, written and interpersonal skills 

Work in our Lincoln Park location; strong benefits package; Equal Opportunity Employer. 

Please send cover letter and resume to: GraphicsDesign14@NatureMuseum.org.

No calls, please.


Coordinator, Logistics for Private Events
Chicago Academy of Sciences and its Peggy Notebaert Nature Museum.

Outstanding opportunity to join the city’s 6th most visited museum, as the Coordinator of Logistics for Private Events.

Reporting to the Manager of Private Events and Logistics, this position will be responsible for coordinating logistics, on behalf of the Museum, for clients who rent the museum for private events including weddings, corporate events, special occasions, and birthday parties. This busy and fast paced job will work varied hours, depending on events, and will also provide opportunities to participate in the sales process for event rentals.

Key responsibilities include:

  • Represent the museum in final planning for events, including managing and assuring smooth event logistics, working with clients and their vendors
  • Supervise events at the museum as the museum representative, including events on evenings and weekends
  • Coordinate event logistics (including room set up and clean up) with other museum departments including security and facilities management 
  • Coordinate museum activities with our preferred vendors, including caterers.
  • Promote and sell the museum space for private events such as weddings, corporate events and birthday parties
  • Bring new ideas to generate additional revenue
  • Maintain accurate and monthly revenue reporting

Knowledge/Skills/Experience Required:

  • A Bachelor’s degree in marketing, communications, public affairs or related discipline with measurable experience in marketing or a related field
  • Experience in event sales and execution, preferred
  • A high energy, action-oriented, hands-on, and talented individual 
  • Exceptional written and verbal communication skills 
  • Demonstrated effectiveness in sales and strong interpersonal and persuasion skills
  • Some weekend and evening hours required

Work in our Lincoln Park location; strong benefits package; Equal Opportunity Employer.

Please send cover letter and resume to: Jobs5events@naturemuseum.org.
Qualified candidates will be contacted. No calls, please.


Manager, Private Events and Logistics
Chicago Academy of Sciences and its Peggy Notebaert Nature Museum.


Outstanding opportunity to join the city’s oldest museum, as the Manager, Private Events and Logistics.

Reporting to the Vice President, External Affairs, the Manager of Private Events and Logistics will be responsible for promoting and advancing the Museum as a venue for rental for private events including weddings, corporate events, special occasions, and birthday parties. This busy and fast paced job will utilize your past experience and engage you in the exciting work of this Museum.

Key responsibilities include:

  • Promote and sell the museum space for private events such as weddings, corporate events and birthday parties
  • Respond to incoming inquiries, meet with potential clients and handle contract negotiations
  • Coordinate outreach and promotion with our preferred list of vendors, including caterers
  • Develop and reach out to a target list of corporate/non-profit/hotel meeting planners 
  • Bring new ideas to generate additional revenue
  • Represent the museum in final planning for events, including managing and assuring smooth event logistics, working with client and their vendors
  • Supervise events at the museum as the museum representative, including events on evenings and weekends
  • Maintain accurate and monthly revenue reporting

Knowledge/Skills/Experience Required:

  • A Bachelor’s degree in marketing, communications, public affairs or related discipline with measurable experience in marketing or a related field
  • Experience in event sales and execution
  • A high energy, action-oriented, hands-on, and talented individual who thinks both strategically and executionally
  • Exceptional written and verbal communication skills 
  • Demonstrated effectiveness in sales and strong interpersonal and persuasion skills
  • Occasional weekend and evening hours required

Work in our Lincoln Park location; strong benefits package; Equal Opportunity Employer.

Please send cover letter and resume to: Jobs4events@naturemuseum.org.
Qualified candidates will be contacted. No calls, please.


 

©The Peggy Notebaert Nature Museum