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Thank you for your interest in becoming a part of the Chicago Academy of Sciences and its Peggy Notebaert Nature Museum team. Please direct all resumes to the contact listed on each job description. 

Accounting & Human Resources Assistant
Chicago Academy of Sciences and its Peggy Notebaert Nature Museum.

About the Chicago Academy of Sciences and its Peggy Notebaert Nature Museum

Celebrating over 150 years of science exploration and education, the Peggy Notebaert Nature Museum is the public face of the Chicago Academy of Sciences. The Chicago Academy of Sciences was founded in 1857 as Chicago’s first museum dedicated to educating Chicagoans about nature and science through the preservation and display of native specimens, classroom activities, and dissemination of scientific knowledge.

Today the Museum continues the Academy’s tradition of research, conservation and education about nature in the Midwest through participatory exhibits and programs, educational outreach and ongoing scientific activity.  Its collections, due to their age and type, are among the most important in the region. The Museum distinguishes itself through extensive involvement in schools and the opportunities it provides for visitors to experience nature up close.

Position Overview:

Reporting to the Chief Financial Officer, the Accounting & Human Resources Assistant will provide support to the Finance and Administration Department, work closely with the Finance Manager and Director of Human Resources, and interface directly with all departments within the museum, as well as outside vendors. 

Key responsibilities include, but may not be limited to:

  • Managing the accounts payable system and ensuring proper payment and recording of amounts. Tasks include organizing weekly check runs; verifying invoice amounts, approvals, and account coding; following up with vendors and internal personnel; performing data entry; preparing checks; maintaining accounts payable files.
  • Processing daily cash receipts. Tasks include recording all cash and credit card receipts; preparing deposits; maintaining cash reports; and performing data entry.
  • Maintaining and recording petty cash.
  • Preparing and issuing 1099 reports.
  • Assisting with daily administration and annual enrollment for all benefit programs, including 401(k), medical, dental, vision, life, disability, and FSA.
  • Assisting with FMLA compliance and administration.
  • Completing paperwork for external agencies including worker’s compensation claims, unemployment claims, verification of employment, etc.
  • Supporting recruitment efforts, including posting open positions, scheduling and confirming interviews, completing and sending follow up correspondence, and completing background checks.
  • Assisting with on-boarding and off-boarding employees.
  • Maintaining and updating personnel files, including electronic files on Paylocity system.
  • Maintaining and updating organization charts and job descriptions.
  • Assisting with organization and coordination of museum-wide employee communication, training and events.
  • Providing administrative and clerical support for finance and human resources departments, including maintaining department files, generating reports, and other administrative tasks and special projects.

The position is a full-time position. 

Skills & Experience Required:

  • Bachelor’s degree in accounting /finance or equivalent combination of education and experience.
  • Experience in accounting or finance environment preferred.
  • Experience in a museum or non-profit organization is a plus.
  • Self motivated with ability to handle detailed work while meeting deadlines and maintaining accuracy.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office, especially Word and Excel.  
  • Familiarity with accounting software packages; experience with Solomon a plus.
  • Familiarity with payroll systems; experience with Paylocity a plus.
  • Ability and willingness to learn new tasks quickly.
  • Excellent organizational skills.

Work in the museum’s Lincoln Park location; strong benefits package.

Applications:                    

Please send cover letter and resume via e-mail to PTHR@naturemuseum.org
Qualified applicants will be contacted. No phone calls, please.

The Chicago Academy of Sciences and its Peggy Notebaert Nature Museum is an Equal Opportunity Employer.


Building Engineer 2
Chicago Academy of Sciences and its Peggy Notebaert Nature Museum.

Reporting to the Vice President and Curator of Museum Experience, the Building Engineer 2 performs in all facets of building operations, from HVAC, plumbing, electrical and mechanical maintenance to exhibit and special event support. This full time hourly position is primarily located at the Peggy Notebaert Nature Museum in Lincoln Park with occasional work located at the museum’s collection facility in the Ravenswood neighborhood.

Principle Duties and Responsibilities:

  • Service and maintenance of Lochinvar natural gas heaters, 2 million BTU output each and 33 ton rooftop chiller including compressors and condenser fans attached to the chiller, filter changes, cleaning of coils and emergency belt changes
  • Routinely perform upkeep and repair of all building systems
  • Control and adjust HVAC system via direct digital control, utilizing computer programs
  • Service and maintenance of building plumbing as well as effect general plumbing fixture repairs
  • Light electrical repair, carpentry and renovation work
  • Service and maintenance of Butterfly Haven environment mechanicals
  • Maintenance and repair of small equipment, electric and gas motors
  • Assist with the construction, setup and strike of temporary exhibits
  • Assist with building maintenance issues at off-site collections facility
  • Assist in the setup and breakdown of AV equipment and building lighting for presentations, meetings and special events
  • Share responsibility for the scheduling and coordination of contract service personnel, including elevator, fire alarm, pump, fountain, etc.
  • Maintenance, repair and troubleshoot on lighting issues including ballast and daily lamp changing
  • Coordination and supervision of service contractors and personnel
  • This full-time position will require a work schedule that will include one weekend day as well as occasional evening work and taking call duty

Qualifications:

  • High School Diploma or GED equiv. Bachelors or Associates degree in Electrical, Mechanical, or HVAC installation, service and maintenance preferred 
  • Proficient in verbal and written communication
  • Experience in carpentry and light construction
  • Excellent familiarity with wood/ metal working machinery and equipment
  • Must be able to lift 60 lbs
  • Must be comfortable working on ladders and elevated heights
  • Ability to operate a forklift and skidsteer a plus

Email resume and cover letter to: EngineerJob343@naturemuseum.org
Only qualified candidates will be contacted. No phone calls, please.

The Chicago Academy of Sciences and its Peggy Notebaert Nature Museum is an Equal Opportunity Employer.


Marketing Manager
Chicago Academy of Sciences and its Peggy Notebaert Nature Museum.

The Marketing Manager, reporting to the Vice President, External Affairs, leads the marketing and promotional activities for the Museum – now the 6th most attended Museum in the Park in Chicago!

This is an outstanding opportunity to join the city’s oldest museum, with the newest building, advancing the museum – its programs, exhibitions, events and partnerships.

Key responsibilities include:

  • Acts as a central strategist, developing targeted marketing and promotional campaigns, and advancing the brand awareness of the Museum and its programs and exhibits
  • Executes comprehensive marketing and promotion plans for key exhibits, programs and activities, along with major fundraising efforts and Museum-wide initiatives (including the annual 5K walk/run). Integrates PR, social media, advocacy and promotions into supporting programs and events
  • Identifies sponsorship opportunities – for exhibits, programs and events -- and prepares materials and sponsorship proposals for donor solicitations.  Works closely with sponsors to assure all sponsor benefits are delivered and to jointly market and promote exhibits and programs
  • Develops programs and events around key museum exhibits and events, in order to deepen our relationship with members and visitors and to broaden our base of support
  • Works with outside public relations counsel and the Web and Social Media Coordinator to assure presence in the media, including print, online and social media
  • Works with volunteers and board leadership on key Museum projects, priorities and goals

Knowledge/Skills/Experience Required:

  • A Bachelor’s degree in marketing, communications, public affairs or related discipline with measurable experience in marketing or a related field
  • Experience in a museum or art related environment, a plus.
  • A high energy, action-oriented, hands-on, and talented individual who thinks strategically and executes effectively
  • Exceptional written and verbal communication skills
  • Experience working with a creative team; ability to build and maintain strong internal relationships within a diverse institutional environment; ability to prioritize and manage multiple projects and deadlines at once
  • Demonstrated effectiveness in sales and strong interpersonal and persuasion skills

Work in our Lincoln Park location; strong benefits package; Equal Opportunity Employer.

Please send cover letter and resume to: marketingjobs15@naturemuseum.org

Qualified candidates will be contacted. No calls, please


Summer Camp Assistant Director (1 position available)
Chicago Academy of Sciences and its Peggy Notebaert Nature Museum.

Seasonal Position Duration: June 1, 2015 – August 18, 2015

Department:  Education

Background:  The Nature Museum summer camps offer children (ages 4-11) the opportunity to engage with and explore our local urban habitats.  Campers seek answers to their own questions about the natural world through hands-on science activities, art projects, animal encounters, music / movement, journaling activities, unstructured nature play, and engineering activities.  Our camp curricula are designed to enhance campers’ critical thinking and problem solving skills as they engage in inquiry, develop science process skills, and cultivate a love for nature.  The Summer Camp Assistant Director (“AD”) is essential for ensuring the success of the camp programs.  The AD is responsible for developing effective curricula planning documents, leading counselors in weekly staff meetings and trainings, leading camp activities, preparing daily communication pages for the parent groups, and managing counselor and camper schedules for each camp session.

For detailed description of the Nature Museum’s Summer Camps please visit www.naturemuseum.org/summercamp.

Responsibilities:  Attend three-week training from June 1 – June 19, 2015.  Work cooperatively with the Camp Director, summer camp staff, and Counselors to develop curricula, prepare for camp sessions, and participate in and lead staff trainings. The AD will work closely with the Camp Director to complete the camp daily schedule, camper schedule, and weekly supply lists; organize camp materials; finalize field trip logistics; and co-author the daily “parent page” communication material. 

Following the three-week training and curriculum development period, the AD will facilitate planned activities with campers during camp sessions.  The AD will support the Camp Director in the supervision and management of Head Counselors and Counselors, which includes weekly observation of each summer camp employee and reviewing / responding to weekly reflection assignments.  By completing the training, the AD will be able to show competencies in operational management, curriculum development, informal education instruction, written and oral communication, and/or environmental science content knowledge of our local habitats. 

Qualifications:  Applicants should be undergraduate/graduate level students studying any of the fields listed below, with an interest in connecting children to nature and engaging them in science-based activities and unstructured play.  In addition, applicants should possess the following qualifications:

  • Knowledge and interest in science and nature-based learning;
  • An enthusiasm for engaging children with nature;
  • Organizational skills, management skills, and an aptitude for presenting information in an engaging way to a wide range of learners;
  • Familiarity with use of social media outlets, including Blogger, Twitter, Instagram and Facebook;
  • Quick troubleshooting skills;
  • Excellent written and verbal communication skills; and
  • Proficiency with Microsoft Word, Outlook, Excel, PowerPoint, and various Photoshop applications.
  • Preferred:  A rich imagination and past experience working with and/or teaching children ages 4 to 11 years olds. Current First Aid/CPR certification is a plus, but not required, as a weekend certification class will be offered.

Desired year in school:  Currently enrolled junior year of college through graduate level students.

Desired majors:  Environmental Education, Elementary Education, Special Needs Education, Early Childhood Education, Education Management, Education Administration, Biology, Environmental Science/Studies, Ecology, Conservation, or related field.

Compensation:  $12.75 per hour

Time Commitment:  The term of this position is from June 1 to August 18 (earlier end date of August 14 negotiable for those returning to school).  The AD is scheduled to work 40 hours per week, Monday through Friday, 8 a.m. - 4 p.m.  In addition, the AD is also expected to attend several evening Camp Open Houses, an evening of camp orientation, and a CPR and First Aid Training if not currently certified.  The AD is required to work the following evenings for camp events: June 18th, July 1st, July 16th, July 30st, and August 13th.

Email resume, cover letter, and a list of three references to: campapp2015@naturemuseum.org.  Please include “Summer Camp Assistant Director” in the subject line.  No phone calls please.  Only qualified candidates will be contacted. The Chicago Academy of Sciences/Peggy Notebaert Nature Museum is an Equal Opportunity Employer.  Please advise if you need accommodations to complete the application process. Nothing in this job posting should be construed as an offer or guarantee of employment. 


Summer Camp Head Counselor (6 positions available)
Chicago Academy of Sciences and its Peggy Notebaert Nature Museum.

Seasonal Position Duration:  June 1, 2015 – August 17, 2015

Department:  Education

Background:  The Nature Museum Summer Camp programs offer children (ages 4-11) the opportunity to engage with and explore our local urban habitats.  Campers seek answers to their own questions about the natural world through hands-on science activities, art projects, animal encounters, music & movement, skits, and unstructured nature and engineering activities.  Our camp curricula are designed to enhance campers’ critical thinking and problem solving skills as they engage in inquiry, develop science process skills, and cultivate a love for nature.  Summer Camp Head Counselors are essential for ensuring the success of the camp programs.  Head Counselors are responsible for developing effective curricula, leading camp activities, and managing camper groups for each camp session.

For detailed description of the Nature Museum’s Summer Camps please visit www.naturemuseum.org/summercamp.

Responsibilities:  Attend three-week head counselor training from June 1 – June 18, 2015.  Work cooperatively with the Camp Director, Assistant Camp Director, fellow Head Counselors, and counselors to develop curricula, prepare for camp sessions, and participate in staff trainings.  Head Counselors will use the Museum’s resources (education staff, collections, and current / archived programming) to write informal program camp curricula.  Head Counselors are responsible for creating and/or gathering all supplies needed for activities within a given budget and time frame.

Following the three-week training and curriculum development period, Head Counselors will facilitate planned activities with campers during camp sessions.  Head Counselors will supervise up to thirty campers with the help of a fellow Head Counselor and one to three high school Counselors.  Head Counselors are encouraged to support the Camp Director and the Assistant Camp Director in the supervision and management of the Counselors.  Head Counselors working with the 7 through 11 year old camps will also facilitate off-site field trip programs along with the Camp Director and the Assistant Camp Director.  By completing the training, Head Counselors will be able to show competencies in curriculum development, informal education instruction, written and oral communication, group management, and/or science content knowledge of our local habitats. 

Qualifications:  Applicants should be undergraduate/graduate level students studying any of the fields listed below, with an interest in connecting children to nature and engaging them in science-based activities and unstructured play.  In addition, applicants should possess the following qualifications: 

  • Knowledge and interest in science and nature-based learning;
  • A rich imagination and past experience working with and/or teaching children ages 4 to 11 years old;
  • Research and lesson planning/implementation experience;
  • Ability to use libraries and internet sources to prepare creative curriculum activities;
  • Organizational, management, and leadership skills;
  • An aptitude for presenting information in a relevant, appropriate, and engaging manner;
  • Ability to share enthusiasm for nature and high-energy charisma with kids;
  • Ability to troubleshoot;
  • Excellent written and verbal communication skills; and
  • A basic understanding of child learning-styles and teaching techniques.
  • Proficiency with Microsoft Word, Outlook, Excel, PowerPoint;
  • Preferred:  Current First Aid/CPR certification is a plus, but not required, as a weekend certification class will be offered.

Desired year in school:  Currently enrolled in sophomore year of college through graduate level students.

Desired majors:  Environmental Education, Elementary Education, Special Needs Education, Early Childhood Education, Performing or Studio Arts, Biology, Environmental Science/Studies, Ecology, Conservation, or related field.

Compensation:  $11.25 per hour

Time Commitment:  The term of this position is from June 1 to August 17 (end date negotiable for those returning to school).  The Head Counselors are scheduled to work 40 hours per week, Monday through Friday, 8 a.m. - 4 p.m.  In addition, the Head Counselors are expected to attend several evening Camp Open Houses, an evening of camp orientation, and a CPR and First Aid Training if not currently certified.  Camp evening events will occur June 18th, July 1st, July 16th, July 30st, and August 13th.

Email resume, cover letter, and a list of three references to: campapp2015@naturemuseum.org.  Please include “Summer Camp Head Counselor” in the subject line.  No phone calls please.  Only qualified candidates will be contacted.  The Chicago Academy of Sciences/Peggy Notebaert Nature Museum is an Equal Opportunity Employer.  Please advise if you need accommodations to complete the application process.  Nothing in this job posting should be construed as an offer or guarantee of employment.  


Teacher Programs Coordinator
Chicago Academy of Sciences and its Peggy Notebaert Nature Museum.

Reports to: Senior Director of Education

Status:  Full Time

Position Summary: 

The Teacher Programs Coordinator has primary oversight of Nature Museum programming designed for individual educators. This includes our two largest teacher professional development programs, Science on the Go! and the Science Teaching Network. It also includes custom professional development workshops as requested and support for pre-service programs with university partners.

Minimum Education Required:

  • Master’s degree in science and/or education related fields.
  • Teaching Certification preferred.

Minimum Experience Required:

  • Three years experience working in a formal (classroom) or informal (museum, zoo, nature preserve) educational setting strongly preferred.
  • Experience teaching or training adults. Experience with teachers preferred.
  • Formal evaluation experience or training a plus.

Principle Roles and Responsibilities:

  • Develop and implement a wide variety of programs for educators with an emphasis on Science on the Go and Science Teaching Network.
  • Work with external partners to develop and implement collaborative programs.
  • Seek out new opportunities and partnerships that promote the Museum’s mission and reach new audiences.
  • Evaluate existing and new teacher programs.
  • Support all regular functions and programming of the Education Department.
  • Complete animal handling training.
  • Some weekends and evenings are required.
  • Participate in special Museum-wide events and planning committees when appropriate.
  • Maintain all records related to teacher programs including attendance, room usage, teacher stipends, teacher CPDUs and credits received for programs, etc.
  • Act as Instructor of Record for university partners providing credit and/or CPDUs for teacher programs and maintain all paperwork necessary to grant credit.
  • Develop and maintain program budgets.

Brief List of Qualifications:

  • Knowledge of the K-12 Framework for Science Education, Common Core, and/or Next Generation Science Standards.
  • Knowledge and ability to teach science, nature, and environmentally-based content to a diverse population of learners, especially teachers.
  • Ability to organize and manage multiple projects and tasks at once.
  • Ability to communicate effectively with other educators, school administrators, outside partners, volunteers, and Museum staff.
  • Working knowledge of MS Office, Outlook, and Windows XP.
  • Ability to physically lift, transport, and carry program materials off-site and throughout the Museum.
  • Ability to lead activities both indoors and outdoors.
  • Comfort handling live animals and non-living specimens.
  • Bilingual (Spanish) a plus.
  • Valid driver’s license and access to a vehicle is required. 

Email resume and cover letter to: educationjobs215@naturemuseum.org. Please include “Teacher Program Coordinator” in the subject line. No phone calls please. Only qualified candidates will be contacted.

The Chicago Academy of Sciences/Peggy Notebaert Nature Museum is an Equal Opportunity Employer.

 

©The Peggy Notebaert Nature Museum