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Thank you for your interest in becoming a part of the Chicago Academy of Sciences and its Peggy Notebaert Nature Museum team. Please direct all resumes to the contact listed on each job description. 

Accounting & Human Resources Assistant
Chicago Academy of Sciences and its Peggy Notebaert Nature Museum.

About the Chicago Academy of Sciences and its Peggy Notebaert Nature Museum

Celebrating over 150 years of science exploration and education, the Peggy Notebaert Nature Museum is the public face of the Chicago Academy of Sciences. The Chicago Academy of Sciences was founded in 1857 as Chicago’s first museum dedicated to educating Chicagoans about nature and science through the preservation and display of native specimens, classroom activities, and dissemination of scientific knowledge.

Today the Museum continues the Academy’s tradition of research, conservation and education about nature in the Midwest through participatory exhibits and programs, educational outreach and ongoing scientific activity.  Its collections, due to their age and type, are among the most important in the region. The Museum distinguishes itself through extensive involvement in schools and the opportunities it provides for visitors to experience nature up close.

Position Overview:

Reporting to the Chief Financial Officer, the Accounting & Human Resources Assistant will provide support to the Finance and Administration Department, work closely with the Finance Manager and Director of Human Resources, and interface directly with all departments within the museum, as well as outside vendors. 

Key responsibilities include, but may not be limited to:

  • Managing the accounts payable system and ensuring proper payment and recording of amounts. Tasks include organizing weekly check runs; verifying invoice amounts, approvals, and account coding; following up with vendors and internal personnel; performing data entry; preparing checks; maintaining accounts payable files.
  • Processing daily cash receipts. Tasks include recording all cash and credit card receipts; preparing deposits; maintaining cash reports; and performing data entry.
  • Maintaining and recording petty cash.
  • Preparing and issuing 1099 reports.
  • Assisting with daily administration and annual enrollment for all benefit programs, including 401(k), medical, dental, vision, life, disability, and FSA.
  • Assisting with FMLA compliance and administration.
  • Completing paperwork for external agencies including worker’s compensation claims, unemployment claims, verification of employment, etc.
  • Supporting recruitment efforts, including posting open positions, scheduling and confirming interviews, completing and sending follow up correspondence, and completing background checks.
  • Assisting with on-boarding and off-boarding employees.
  • Maintaining and updating personnel files, including electronic files on Paylocity system.
  • Maintaining and updating organization charts and job descriptions.
  • Assisting with organization and coordination of museum-wide employee communication, training and events.
  • Providing administrative and clerical support for finance and human resources departments, including maintaining department files, generating reports, and other administrative tasks and special projects.

The position is a full-time position. 

Skills & Experience Required:

  • Bachelor’s degree in accounting /finance or equivalent combination of education and experience.
  • Experience in accounting or finance environment preferred.
  • Experience in a museum or non-profit organization is a plus.
  • Self motivated with ability to handle detailed work while meeting deadlines and maintaining accuracy.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office, especially Word and Excel.  
  • Familiarity with accounting software packages; experience with Solomon a plus.
  • Familiarity with payroll systems; experience with Paylocity a plus.
  • Ability and willingness to learn new tasks quickly.
  • Excellent organizational skills.

Work in the museum’s Lincoln Park location; strong benefits package.

Applications:                    

Please send cover letter and resume via e-mail to PTHR@naturemuseum.org
Qualified applicants will be contacted. No phone calls, please.

The Chicago Academy of Sciences and its Peggy Notebaert Nature Museum is an Equal Opportunity Employer.


Part-Time Visitor Services Associate
Chicago Academy of Sciences and its Peggy Notebaert Nature Museum.

The Chicago Academy of Sciences and its Peggy Notebaert Nature Museum has openings for part-time Visitor Services Associates. These busy positions handle a variety of duties, including:

  • Greeting and processing Museum visitors at the front desk
  • Working the register in the store/café
  • Monitoring our Butterfly Haven
  • Working the coat check window
  • Assisting with school group processing

Your pleasant and professional customer service attitude will be critically important to this position!  The position offers between 16-20 hours per week and requires work on either Saturday or Sunday (or both) and some holidays.  We will make every effort to establish a work schedule that fits with your other commitments.  The Museum is open 7 days a week – 362 days per year.  We are closed only on Thanksgiving, Christmas day, and the first Friday in May to prepare for our annual fundraiser, the Butterfly Ball.

Come join the Museum at this exciting time as we offer our visitors a wonderful science and nature experience. We are an equal opportunity employer located at Fullerton and Lake Shore Drive.  Please send your resume to zater@naturemuseum.org.


Seasonal Part-Time Visitor Services Associate
Chicago Academy of Sciences and its Peggy Notebaert Nature Museum.

The Chicago Academy of Sciences and its Peggy Notebaert Nature Museum have openings for seasonal, part-time, Visitor Service Associates.  These busy positions handle a variety of duties, including:

  • Greeting and processing Museum visitors at the front desk
  • Working the register in the store/café
  • Monitoring our Butterfly Haven
  • Working the coat check window
  • Assisting with school group processing

Your pleasant and professional customer service attitude will be critically important to this position!  This summer position, from June 1 through August 31, offers between 16 and 20 hours a week and requires work on either Saturday or Sunday (or both) and possibly July 4th.  We will make every effort to establish a work schedule that fits with your other commitments.

Come join the Museum at this exciting time as we offer our visitors a wonderful science and nature experience.  We are an equal opportunity employer located at Fullerton and Lake Shore Drive.  Please send your resume to zater@naturemuseum.org.

 

©The Peggy Notebaert Nature Museum